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Change in Unit Registration Status and Membership Reporting

Change in Unit Registration Status and Membership Reporting

A change in the reporting of membership data on national membership reports will begin effective January 1, 2015.  Starting then a unit that has not reregistered by its expiration date will be considered “separated” and immediately dropped from BSA’s membership reporting.  There will no longer be what we now call a lapse period for units that do not reregister on time.  This is also a change in the way we currently report membership totals.  Currently a lapsed unit’s membership continues to be counted for 60 days in council membership totals.

The new definition will begin with units that have an effective date of January 1, 2015.  This means that units with a December 31, 2014 expiration date will be included. This is all units in our council as we are transitioning this year to December 31 expiration for all units  Volunteers will retain access to MyScouting, MyScouting tools, the Unite Charter Renewal System (UCRS) and Internet Advancement for 30 days after their unit has expired and become separated.

A separated unit will have 12 months to renew as a separated-renewed (SR) unit. Once a separated unit has been renewed the unit will be included on membership reports starting in the business month the recharter was posted.

For more information contact Susan Meyer [Click for member's page] 218-729-5811


FAQ regarding January 1, 2015 Lapsed Period Change

1.  What are the implications for unit insurance coverage, access to district/council activities, and anything that requires current BSA membership, like OA membership?  

Liability insurance and unit accident insurance coverage will continue since the term for accident insurance is January through December.  Councils will still have the ability to approve or deny an accident insurance claim as they do today.    Each council will work to determine access to district and council activities. Anyone serving in an active leadership role needs to be currently registered.  An individual’s access to national resources like MyScouting tools will expire 30 days after the expired registration and it is immediately restored when the person renews their membership.

2.  Will the youth advancement and leader training/awards records be maintained for units that don't meet the charter renewal deadline?

Records such as these are in the individual’s member record which is maintained.  They will be reactivated on the date the dropped unit renews as a separated-renewed(SR) unit.  Dropped units are given 12 months to renew as an SR unit.  The individual’s record stays maintained in the BSA computer system for retrieval and reactivation at any later date.

3.  What about a Scout who has completed all the requirements for Eagle but his unit is not rechartered?  Can he have a Board of Review?  How do we handle advancement records?

Our council takes all circumstances into consideration when processing youth advancement and endeavor to not allow situations where the youth is penalized through no fault of his own.   However, in order to process an electronic Eagle application through PAS, the individual must be currently registered.  An individual is considered active in the program only while registered, but tenure for advancement purposes can be regained through payment of the back registration if it is due to processing delays, not true inactivity.

4.  What happens to a unit’s tenure? Will it continue once the unit renews, or will it restart?

Unit tenure can be maintained without a gap if it renews within 12 months after it has expired and the backdated registration fees are paid for the full time in between.

5.  Will this affect unit’s access to the Unit Charter Renewal System?

No.  Unit renewal processors will continue to be able to access Internet Rechartering to submit their renewal for 60 days after their unit expiration date.

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