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Program Planning

During the summer every pack, troop, and crew should hold a Program Planning Conference where the entire year is planned. Here are some steps to help with this planning conference:
  1. Set goals such as Journey to Excellence Award, increasing membership, increasing adult participation, and training.
  2. Schedule the dates and times of all unit meetings and record them on the wall chart – pack meetings, troop meetings, crew meetings.
  3. Determine any special events the unit wishes to participate in or conduct such as popcorn sale, U.S. Grant Pilgrimage, Scouting for Food, Scouting Anniversary Week, parades, etc. 
  4. Record them on the wall chart.  (A)  Cub Scouts – Blue and gold banquet, pinewood derby, day camp, Cub Scout summer camp, district Cub Scout events, pack campouts, etc.  (B)  Boy Scout – Summer camp, troop campouts, high adventure treks, junior leader training, district, or council Boy Scout events, courts of honor, etc.  (C)  Venturing – Venturing summer camp, crew campouts, high adventure treks, officer training, etc.
  5. Be sure to include important council and district dates on your wall chart. These would include your district dinner, Friends of Scouting presentation date, popcorn orientation date, Scouting for Food, council annual recognition dinner, etc.
  6. Determine what your unit’s financial needs are, based on the activities you have decided to do and the awards you think your members will earn. Schedule your money-earning project(s) based on your unit’s needs. The popcorn sale is an excellent fund-raiser. Use the “Ideal Year of Scouting” worksheet in your planning kit to help you determine what your needs will be.
  7. 7. Review monthly program themes.  (A)  Packs use the Cub Scout Den and Pack Resource Guide.  (B)  Troops use the Troop Program Features three-volume set for monthly program ideas.
  8. Once you have all of the above information on the wall chart, review it carefully and determine what your unit wants to do.  Once you have your calendar finalized, be sure that someone in the unit takes the information and creates a unit calendar that will be distributed to all members and parents of the unit.
  9. Packs will need to determine what leadership the pack will need so that you can start recruiting that leadership now and at the fall recruiting night.
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